The Kingston Trust CIO

The Kingston Trust CIO
Privacy Policy

The Kingston Trust CIO is committed to ensuring your personal details are protected. We appreciate the importance of protecting your data and safeguarding your privacy. The data you have submitted will be used for general enquiries about The Kingston Trust CIO or assessed by the Trustees for consideration of a current application for a grant. The Kingston Trust CIO does not disclose any information supplied by you to any third party agencies or organisations without your prior approval and unless specified by you on your grant application or correspondence. The Kingston Trust CIO does hold data on previous grant requests.

Contact Form:
If you complete the Contact form on this website, we will collect personal data from you so that The Kingston Trust CIO may process your request. This data will be deleted when the request is completed.

Data requested on the grant application form:
If you complete the grant application form, either by post or online, The Kingston Trust CIO will collect your personal data for correspondence use and for the Trustees to consider your application for a grant. If you withhold any information requested the Trustees will be unable to consider your grant application.

Your date of Birth and dates of surgical procedures are required to comply with the Charity Objectives. The General Data Protection Regulations, 2018, sets the age when a child can give their own consent at 16.

Your medical history will provide the Trustees with details of your general health and how you manage with your physical fitness which may have a bearing on your request for a grant.

Details of whether you are a member of Ileostomy Association or a ileo-anal pouch group are requested for marketing reasons. The Trustees are interested in how you heard of the Charity so that The Kingston Trust CIO may advertise appropriately.

The Kingston Trust CIO does request sensitive financial data. The Charity is registered to assist ileostomists and ileo-anal pouch persons aged 16 years and over who are in financial hardship and therefore these details are paramount.


Correspondence details of your Doctor or Stoma Care Nurse. The Kingston Trust CIO will contact the named person(s) in order to confirm your medical condition and eligibility to be considered for a grant.

The grant application will not be processed unless you have signed the authorisation and agreed to our use of your data.

The data that The Kingston Trust CIO holds about you will be securely stored and used in compliance with the Data Protection Act 1998 and subsequently the General Data Protection Regulations 2018.

Retaining your data
The Kingston Trust CIO is registered for grant applications for persons with an ileostomy or ileo-anal pouch who are in financial hardship and aged 16 years or over. The Data regulations require The Kingston Trust CIO to hold your records for at least 7 years. As applicants to the Kingston Trust CIO get older, it is likely a percentage may wish to apply again. Consequently The Kingston Trust CIO may retain your records for longer.

Your Rights
You have the right to request The Kingston Trust CIO to restrict certain data held or to request for the data to be removed. You also have the right to request to see the information held by The Kingston Trust CIO. All requests should be in writing and sent to The Kingston Trust CIO, PO Box 6457, Basingstoke, RG24 8LG.

Links Page
The Kingston Trust CIO website has a Links page to other websites of interest. The Kingston Trust CIO does not have any control over other websites. We cannot be responsible for the protection and privacy of any information which you obtain whilst visiting such sites. They are not governed by this privacy statement.

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